Program Coordinator

Position: Program Coordinator
Employer: The Vitamin Angel Alliance, Inc. (VA)
Location: Flexible. This person can work remotely from anywhere in the continental US or work from our corporate headquarters in Goleta, CA or our office in Chicago, IL, or any combination thereof.
Salary Range: $60,000 – $65,000

About Vitamin Angels

Vitamin Angels (VA) is a public health nonprofit working to improve nutrition and health outcomes in low-resource settings worldwide. We strengthen, extend, and amplify the impact of our partner organizations working to reach the most nutritionally vulnerable groups – pregnant women, infants, and children – who are underserved by existing systems. We do this by delivering evidence-based interventions and offering technical assistance, including ongoing monitoring and evaluation, to ensure program quality, scale, and impact. Vitamin Angels works with over 2,000 local organizations, including governments, to reach more than 70 million women and children in over 65 countries annually.

Vitamin Angels is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We are a dedicated group of individuals who aim to foster a supportive environment where everyone can contribute, thrive, and grow.

Role or Purpose of Position

The Program Coordinator is a member of the Program Division and primarily supports the Program Management Unit. S/he supports grant management and grantee relations for VA’s program partners. The Program Coordinator works closely with Program Officers to provide administrative assistance in processing grant applications and reports, supporting organizations with application and reporting processes, and assisting the Program Management Unit with special projects or initiatives. The Program Coordinator also works with Program Officers to provide administrative support to VA’s in-country advisors across Africa, Asia, and LAC.

Major Duties and Responsibilities

  • 1. Provide administrative assistance to Program Management Unit
  • Follow standard operating procedures related to grant management to:
    • Assess program partner eligibility
    • Collect and process applications, reporting forms, and requests for educational materials
  • Follow standard operating procedures related to grant management to:
  • Assess program partner eligibility
    Collect and process applications, reporting forms, and requests for educational materials
  • Assist with processing contracts and submitting invoices for payment
  • Take meeting minutes during divisional and country team meetings

2. Support and foster relationships with partner organizations and in-country advisors

  • Manage email inquiries and serve as first point of contact for prospective partners
  • Provide administrative support to current program partners and in-country advisors
  • Conduct data entry and maintain integrity of VA’s online database to ensure details are current

3. Assist with discrete program initiatives and projects

  • Conduct outreach to identify potential program partners able to reach underserved populations
  • Support, as needed, initiatives that require additional coordination and planning

The Program Coordinator applies expertise in all aspects of program coordination and support while working to promote, exemplify and further the mission[1], values, and culture of VA.

Level of Decision-Making

Within the bounds of VA’s mission, values and policies, and sound professional practices, the Program Coordinator is free to manage his/her activities in whatever way will best serve VA clients, partners and employees. Specific authorities associated with this position and their implementation procedures will be determined in conjunction with the Senior Program Manager.

Organizational Relationships

VA operates under a collaborative, matrix management model. The Program Coordinator establishes their own daily work priorities and ensures that all responsibilities are conducted consistent with accepted best practices, sound professional judgment and within established schedule and budget.

Reports to:Senior Program Manager
Primary working relationships:Program Officers Logistics Coordinator VA program partners Vendors
Travel requiredNo

Qualifications and Skills (Required and Desired):


  • B.A./B.Sc degree in International Development, Public Health, Global Studies, or a related field from an accredited university
  • Computer literacy
  • Superior written and oral communications skills,
  • Superior interpersonal skills
  • Superior organizational skills and attention to detail
  • Ability to manage stress, including but not limited to stress resulting from travel, large crowds, open spaces, shared office space, and daily activities.
  • Ability to remain seated for extended periods of time, including but not limited to prolonged air travel, and general job assignments performed at a desk.

Preferred (not required):

  • Fluency in Spanish; additional language skills will be considered an asset
  • Minimum two years’ experience performing program administration with an international non-profit organization
  • Experience working among underserved communities
  • Command of the essential elements of public health programming
  • Understanding of the role of nutrition in public health programming


Comprehensive benefit package includes: Comprehensive benefit package includes Medical, Dental and Vision Care, Life Insurance, 401(k), Paid Time Off, Holidays, Wellness Program, pregnancy disability, paid parental leave and more.

Apply Now

Applications will be accepted until September 8, 2023, or until a qualified applicant is identified.

[1] Our mission is to help at-risk populations in need – specifically pregnant women, new mothers, and children under five – gain access to life changing vitamins and minerals.