About Vitamin Angels

Vitamin Angels (VA) is a 501(c)3 non-profit, global public health organization working to improve nutrition worldwide. VA works directly with local organizations, including governments, to reach nutritionally vulnerable populations – pregnant women, infants, and young children – who are underserved by existing systems. Since 1994, VA has been delivering evidence-based nutrition interventions and providing technical assistance to reach more than 70 million women and children in low-resource settings annually. 

Vitamin Angels is an equal opportunity employer committed to fostering a workplace that values diversity, equity, inclusion, and belonging. We are a dedicated group of individuals who strive to create a supportive environment where all individuals have access to equal opportunities to succeed, regardless of background, identity, or perspective. Our efforts aim to ensure fairness and mutual respect for all employees, promoting a culture of belonging and professional growth. 

Contingency Statement

This position and its start date are contingent upon the approval of grant funding. In the event funding is not secured, the position will be reevaluated. The selected candidate will be notified of any changes promptly.

Role or Purpose of Position

Vitamin Angels is seeking an experienced Administration & Accounting Coordinator for its Asia region, seated in Manila, Philippines.

This new role will act as a key liaison between regional program teams, VA finance department, and vendors, to streamline workflows, strengthen internal controls, and reduce administrative burden across the region.  This role will support regional program operations by ensuring accuracy, compliance, and efficiency across vendor management, vendor invoice review & reconciliation, budget/forecasting support, and any other regional tasks.

Major Duties and Responsibilities

• Vendor and contracting management and ongoing support.  Assist country procurement by taking lead in identifying, vetting, and selecting qualified vendors.
• Review and reconciliation of expense reimbursements and credit card charges for in-country advisors to ensure adequate documentation, accuracy, completeness, and VA policy compliance.
• Review and reconciliation of cash advances, and subsequent follow-up, from program teams to ensure amounts are reasonable, policy-compliant, and submit to Program Advisors/Officers for review.
• Budgeting and reporting support including assisting budget managers in preparing annual budgets/quarterly reforecasts, monthly compilation and distribution of financial reports to Program Advisors and in-country teams.
• Assist finance and local teams in banking, tax and compliance activities (renewal/updating of SEC registration, BIR registration, Local government unit permits, DSWD Importer Accreditation, etc.).
• Serve as facilities and office manager for in-country offices and interact with landlords and utility vendors, as needed.
• Coordinate meetings, booking & coordinating travel and events, including facilitation of transport, accommodations, venue, meals, etc.
• Undertake other related tasks and responsibilities as assigned to support the effective functioning of regional operations.
• Administrative support to program planning, management, and implementation, such as documentation of all procurement activities, payment tracking, timely procurement of office tools and subscriptions, and maintaining vendor database.

Knowledge, Skills, and Abilities (Minimum, Necessary, and Desired) 

Minimum:

• B.Sc. degree in a relevant discipline (accounting, finance) from an accredited university or relevant equivalent experience
• Minimum 3–5 years of relevant experience in accounting, financial administration, or office operations
• Proficient in financial management systems, accounting software, and Microsoft Office Suite

Necessary:

• Strong attention to detail and accuracy
• Excellent communication and organization skills for coordinating with vendors, regional teams, and headquarters teams.
• Demonstrated ability to manage multiple priorities and meet deadlines in a virtual, fast-paced environment.
• High level of integrity, confidentiality, and professional judgment
• Problem-solving skills and the ability to work independently 
• Ability to work collaboratively in a mission-driven environment
• Customer service mindset

Desired:

• Global stakeholder experience
• Nonprofit experience